Report on  
Educational Institute  
Management System”  
Report on  
Educational Institute Management System”  
Prepared For  
Riaz Hasib Hossain  
Assistant Professor  
Department of Computer Science and Engineering  
College of Engineering and Technology (CEAT)  
Prepared By  
SN  
Name  
Rihab Rahman  
Program  
BCSE  
BCSE  
BCSE  
BCSE  
BCSE  
BCSE  
01  
02  
03  
04  
05  
06  
Tasnia Tahsin  
Rakibul Hasan  
Md. Fahim Hossain  
Maliha Tabassum  
Kaisary Zaman  
Educational Institute Management System, The Glorious Group  
ii  
Letter of Transmittal  
1
1 April, 2018  
To,  
Riaz Hasib Hossain  
Assistant Professor  
Department of Computer Science and Engineering  
College of Engineering and Technology (CEAT)  
IUBAT - International University of Business Agriculture and Technology  
4
Embankment Drive Road, Uttara Model Town  
Sector- 10, Dhaka- 1230  
Subject: Letter of Transmittal.  
Dear Sir,  
It is great pleasure for us to submit our report on the topic of "Educational  
Institute Management System". We have prepared this report, as partial  
fulfillment of the course CSC 439 (Visual Programming). To prepare this report,  
we have collected that we have found most relevant information in terms of  
analytical as well as reliability. We have concentrated our best effort to achieve  
the objectives of the report and hope that our endeavor will serve the purpose.  
We request you to pardon us for any mistake that may occur in the report  
unwillingly despite of our best effort.  
We would really appreciate, if you enlighten us with your thoughts and views  
regarding the report. Also, if you wish to enquire about an aspect of our report,  
we would gladly answer your queries. We are really indebted to you for your  
cordial cooperation, support and patience.  
Yours Sincerely  
…………………………………..  
Rihab Rahman  
Program-BCSE  
On behalf of The Glorious Groups  
Educational Institute Management System, The Glorious Group  
3
Students Declaration  
We undersigned are the student of Bachelor of Computer Science and  
Engineering (BCSE) under College of Engineering and Technology (CEAT)  
of International University of Business Agriculture and Technology  
(IUBAT) declaring that the report entitled “Educational Institute  
Management System” has been prepared only as the partial fulfillment  
of the course CSC 439 (Visual Programming). It is not prepared for any  
other purposes such as award or degree.  
Yours Sincerely  
Rakibul Hasan  
……………………………….  
……………………………….  
……………………………….  
……………………………….  
……………………………….  
……………………………….  
Tasnia Tahsin  
Rihab Rahman  
Maliha Tabassum  
Md. Fahim Hossain  
Kaisary Zaman  
Educational Institute Management System, The Glorious Group  
4
Acknowledgement  
We, first and foremost, would like to express our gratitude to  
Almighty Allah for helping us to complete the report properly.  
We would like to express my profound appreciation to our  
institution IUBAT International University of Business Agriculture and  
Technology and Honorable faculty Riaz Hasib Hossain for his guidance,  
advice, patience, questions and generous assistance offered  
throughout the entire process of making this paper.  
A special thanks goes to my team members Rakibul Hasan, Tasnia  
Tahsin, Maliha Tabassum, Md. Fahim Hossain, Kaisary Zaman who help  
me to complete the report properly in time.  
We owe my deepest gratitude to our parents and our family  
members whose inexhaustible love was indispensable to endure in the  
tragic moments that confronted us once again with the vulnerability of  
life.  
Educational Institute Management System, The Glorious Group  
5
Executive Summary  
Education is the backbone of a nation. It is one of the basic needs of  
human being. The process of education begins from home but it gets its  
completion with the association of academic institution. An academic  
institution is consists of many supporting wings. Together all of them  
makes the institute run properly. To manage all the wings pen and paper  
were used that was really troublesome and time consuming. Now we are  
living in the era of technology. So technology can strengthen the  
management procedure of each wings of any educational institute.  
Here we mentioned how the technology can be implemented in the  
sector of educational institute to manage its tasks. There are several  
ways to manage the institute. All of them are described here. We  
described about the institute, their requirements, project objectives,  
necessary diagrams to implement their desired facilities and future plan.  
Hope this system will be helpful for the educational institute to manage  
its tasks of various wings.  
Educational Institute Management System, The Glorious Group  
6
Table of ConTenTs  
1. Organization Overview  
1
1
.1 About MUSC …………………………………………………………………. 08  
.2 Mission & Vision …………………………………………………………… 09  
2. Project Overview  
2
2
.1 Broad Objective …………………………………………………………….. 10  
.2 Specific Objective .…………………………………………………………. 10  
3. Contact Person …………………………………………………………………….. 11  
4. Requirement Engineering  
4.1 User Requirements ………………………………………………………… 12  
4.2 System Requirements ……………………………………………………. 13  
4.3 Functional Requirements ………………………………………………. 15  
4.4 Non-Functional Requirements ………………………………………. 16  
5. Diagram Designing  
5.1 Use Case Diagram ………………………………………………………….. 17  
5.2 Data Flow Diagram Context Level ……………………………….. 21  
5.3 Data Flow Diagram Level-1 ……………………………………………. 22  
5.4 Data Flow Diagram Level-2 ……………………………………………. 23  
5.5 Entity Relationship Diagram …………………………………………… 24  
6. Limitation of the project ………………………………………………………. 25  
7. Future Plan …………………………………………………………………………… 26  
8. Conclusion ………………………………………………………………………….. 27  
9. Interface Design …………………………………………………………………… 28  
Educational Institute Management System, The Glorious Group  
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Chapter-1: Organization Overview  
1
.1 About MUSC  
Mollartek Udayan Higher Secondary School was established by Md.  
Taher Ali in 1979 which is situated in Dakkhin Khan near Uttara. The main  
principle of this school is Education-Restraint-Discipline.  
It is an institution running with two separate shifts for boys and girls.  
There are 70 teachers and 17 employees. Currently 2500 students are  
studying in this institution. There are two medium of teaching namely -  
English and Bangla. The class begins at 7.30 AM and finish all the classes  
at 4.45 PM. For secondary and higher secondary there are three groups  
which are Science, Commerce and Arts.  
The school is also the examination venue for public exams such as PSC,  
JSC, SSC and HSC. Email address of the institution is admin@musc.edu.bd  
Educational Institute Management System, The Glorious Group  
8
1
.2 Mission and Vision  
Computerization is the pre-condition of digital Bangladesh.  
According to that, this school gives highest importance to  
computer subject.  
There is internet convenience for computer lab students beside  
who are doing course on it.  
Enough main books and reference books are in library for students  
and teachers. Every students have a library card for taking and  
reading the books.  
Most students of this institution are established in higher  
education like medical, engineering and other public university.  
Beside the education part, there is debating, speech, cultural scale,  
indoor games and scouting clubs where a student can show his skill  
and mediation. This intends the spiritual development of each  
student.  
For ensuring higher secondary education for all the college is  
registered for government stipulation for all the students.  
Poor and meritorious students get financial help from institution  
committee to make an educated nation.  
National holiday are celebrated in much celebrated by the  
teachers and students together to endeavor patriotism among the  
students.  
Educational Institute Management System, The Glorious Group  
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Chapter-2: Project Overview  
2
.1 Broad Objective  
The broad objective of this project is to develop a software to  
maintain the track records admission, classes, exams, marks,  
attendance, accounts & other related issue.  
Mainly we are trying to develop this software for academic purpose  
of any school.  
2.2 Specific Objective  
The main specific object of this project is to develop a software to  
serve the following purposes  
1
2
3
4
5
6
7
. Student & teacher’s personal record  
. Student grade record.  
. Staff personal record & login information.  
. Individual class, subject, section & exam records.  
. Managing admin record for  
. Store all information electronically in a system.  
. Saving lot time, money & energy.  
Educational Institute Management System, The Glorious Group  
10  
Chapter-3: Contact Person  
Name of the Institute: Mollatek Udayan School and College  
Address: Udayan School Road, Mollartek, Ashkona,  
Dakhin Khan, Dhaka 1230  
Contact Person: Monsur Rahman  
Designation: Chairperson, Governing Body  
Mobile No: CONFIDENTIAL
Educational Institute Management System, The Glorious Group  
11  
Chapter-4: Requirement Engineering  
4.1 User Requirements  
1. Admin can add login for different actors and insert faculty and  
stuff information.  
2
2
3
5
7
. Admin can see admission info.  
.
.
.
Student can view his profile and result.  
Teachers can log-in, submit students result.  
A user can get the information about the school  
. Stuff can add section, class, subject, exam & students.  
Educational Institute Management System, The Glorious Group  
12  
4.2 System Requirements  
Admin:  
a. Mange logins for different actors.  
b. Automation of School Office Administration  
c. Connects all Education Stakeholders Administrator, Teachers,  
Students and Parents.  
d. Complete Accounts Management System.  
e. Back Up facility for data security.  
f. Generates different types of reports graphs and charts, Exam  
result, student performance, fees due dates to parents  
Student:  
a. Student Can Login, Check Result and Routine.  
b. In this system allows registering a new student.  
c. In this system maintains the records of marks student got in  
particular class and subject that students easily get it.  
d. In this system maintains the information about the class that  
students knows.  
e. In this system, maintain different type of fees of classes that  
easier for students to pay.  
f. In this system allows adding new timetable, updating timetable  
and viewing timetable of all the classes.  
Educational Institute Management System, The Glorious Group  
13  
Teacher:  
a. Teachers Can Login, Record Attendance & Submit Grade  
b. This system will allow teacher to manage the whole record of  
student like quiz, assignment, midterms and final exams marks.  
c. System require teacher’s registration for login to website.  
d. Automated student attendance will be recorded to track  
attendance and absenteeism.  
e. System will save the report and print the report.  
Stuff:  
a. Staff can login & manage various tasks of the institution  
b. System require stuff’s registration for login to website.  
c. Stuff will delete, update class, section, subject and student.  
d. They will maintain class and exam schedule.  
e. Manage all the recommended activities of the institution.  
Educational Institute Management System, The Glorious Group  
14  
4
.3 Functional Requirements  
Admin Activity:  
a. Admin can make login and add teacher, stuff student or another  
admin.  
b. Admin can manage the student’s information and cancel student  
registration.  
c. Admin can see and modify the admission information.  
Teacher Activity:  
a. Teacher can see the registered students of own classes.  
b. Teacher can take attendance of students of own classes.  
c. Teacher can see student’s details and can submit their grades.  
d. Teacher can see class schedule and in exam time exam schedule.  
Student Activity:  
a. Student can login to his account.  
b. Student can see his class routine and exam schedule.  
c. Student can see his result.  
Stuff Activity:  
a. Stuff can login to his account.  
b. Stuff can make and modify the information of class, section,  
exam, student, and subject.  
c. He can perform task as per the admin directs.  
General Activity:  
a. System can calculate total amount of student’s  
b. All the required fields are must be fulfilled to add any new entry.  
c. The whole system will be network based in LAN.  
d. System can save all details and data.  
e. System can calculate student’s result.  
Educational Institute Management System, The Glorious Group  
15  
4.4 Non-Functional Requirements  
Security:  
Only authorized users can access the system with  
username and password.  
Performance:  
Easy tracking of records and updating can be done.  
User Friendly:  
The System is very interactive.  
Maintainability:  
Backups for database should be available.  
Educational Institute Management System, The Glorious Group  
16  
Chapter-5: Diagram Designing  
5.1 Use Case Diagram  
Admin  
Login  
Add  
Logout  
Add  
Stuff  
Add  
Admin  
Teacher  
Delete/  
Update  
Admin  
Delete/  
Update  
Teacher  
Delete/  
Update  
Stuff  
Educational Institute Management System, The Glorious Group  
17  
Teacher  
Login  
Logout  
Insert  
Attendance  
Grade  
Submission  
Educational Institute Management System, The Glorious Group  
18  
Stuff  
Login  
Logout  
Add  
Section  
Add  
Student  
Add  
Subject  
Add  
Class  
Delete/  
Update  
Section  
Delete/  
Update  
Subject  
Delete/  
Update  
Class  
Delete/  
Update  
Student  
Educational Institute Management System, The Glorious Group  
19  
Student  
Login  
Logout  
Fill  
Admission  
Form  
Seeing  
Result  
Educational Institute Management System, The Glorious Group  
20  
5.2 Data Flow Diagram Context Level  
Educational Institute Management System, The Glorious Group  
21  
5.3 Data Flow Diagram Level-1  
Educational Institute Management System, The Glorious Group  
22  
5.4 Data Flow Diagram Level-2  
Educational Institute Management System, The Glorious Group  
23  
5.5 Entity Relationship Diagram  
Educational Institute Management System, The Glorious Group  
24  
Chapter-6: Limitation of the Project  
Though we have done apparently with the project but still there is  
some limitations. The limitations of the project is –  
a. Routine Management Module is not prepared  
b. Accounts Management Module is absent  
c. Attendance Management Module should be included  
d. Online interview System will be implemented.  
Educational Institute Management System, The Glorious Group  
25  
Chapter-7: Future Plan  
This is a web based application software. By this software the  
organization will be able to maintain the automation system more  
accurately for multiple purpose. It can be the initial version of the  
prominent software. Within this short time one can develop the core  
feature of this system but in future one can add more feature like  
a. Guardian login  
b. Online Admission Test  
c. Online Exam System  
d. Overcome all the limitations  
Educational Institute Management System, The Glorious Group  
26  
Chapter-8: Conclusion  
For ensuring a developed and modern nation there is no other  
alternative then education. So educational institutions can play a vital  
role in this connection. We should learn education with the technology  
so that we can develop the nation with the light of technology.  
To achieve that goal the main obstacle is to automate the educational  
institutions. So, we have developed this system to overcome the  
obstacle. The main goal of this project is to develop a software to store  
all the official information electronically in the system so that they can  
be used for future and can be preserved safe. This project will also save  
both time and money.  
Educational Institute Management System, The Glorious Group  
27  
Chapter-8: Interface Design  
Admission Form  
View Admission Information  
Educational Institute Management System, The Glorious Group  
28  
Login Page  
View Result for Student  
Educational Institute Management System, The Glorious Group  
29  
Admin Home  
Faculty Home  
Stuff Home  
Student Home  
Educational Institute Management System, The Glorious Group  
30  
Add a Faculty  
View Faculty  
View Result for Faculty  
Educational Institute Management System, The Glorious Group  
31